Notice Type
Departmental
Notice Title

Education (National Student Numbers) Notice 2022

I make the following notice under clause 4, Schedule 24 of the Education and Training Act 2020.

Notice

1. Title and Commencement

(1) This notice may be cited as the Education (National Student Numbers) Notice 2022.

(2) This notice shall take effect on 1 August 2022.

2. Use of National Student Numbers

(1) The Ministry of Education and the New Zealand Qualifications Authority are authorised to use national student numbers for the following purposes:

  • monitoring and ensuring student enrolment and attendance;
  • ensuring education providers and students receive appropriate resourcing;
  • statistical purposes;
  • research purposes; and
  • ensuring that students’ educational records are accurately maintained.
  • establishing and maintaining student identities to support online learning (to avoid any doubt, online learning includes submission, assessment, and moderation).

(2) Registered schools are authorised to use national student numbers for the following purposes:

  • monitoring and ensuring student enrolment and attendance;
  • ensuring education providers and students receive appropriate resourcing;
  • statistical purposes;
  • research purposes; and
  • ensuring that students’ educational records are accurately maintained.

(3) Registered schools are authorised to use national student numbers for establishing and maintaining student identities to support online learning (to avoid any doubt, online learning includes submission, assessment, and moderation) subject to the following condition:

  1. Registered schools may only use the NSN for this purpose through a service for establishing and maintaining student identities for online learning that has been approved by the Ministry of Education.

(4) Tertiary education organisations are authorised to use national student numbers for the following purposes:

  • monitoring and ensuring student enrolment and attendance;
  • ensuring education providers and students receive appropriate resourcing;
  • statistical purposes;
  • research purposes; and
  • ensuring that students’ educational records are accurately maintained.

(5) Early childhood services are authorised to use national student numbers for the following purposes:

  • monitoring and ensuring student enrolment and attendance; and
  • ensuring early childhood services and students receive appropriate resourcing.

(6) Statistics NZ, being a body declared by regulations to be an authorised user1, is authorised to use national student numbers for the following purposes:

  • statistical purposes; and
  • research purposes.

(7) StudyLink, a service line of the Ministry of Social Development, being a body declared by regulations to be an authorised user2, is authorised to use national student numbers for the following purpose:

  • ensuring education providers and students receive appropriate resourcing.

(8) The Education Review Office, being a body declared by regulations to be an authorised user3, is authorised to use national student numbers for the following purposes:

  • statistical purposes; and
  • research purposes.

(9) the Tertiary Education Commission is authorised to use National Student Numbers for the following purposes:

  • monitoring and ensuring student enrolment and attendance;
  • ensuring education providers and students receive appropriate resourcing;
  • statistical purposes;
  • research purposes; and
  • ensuring that students’ educational records are accurately maintained.

3. Revocations

This notice revokes the following notice:

Dated at Wellington this 1st day of August 2022.

IONA HOLSTED, Secretary for Education.

1. The Education (Statistics New Zealand Authorised to Use National Student Numbers) Regulations 2008.

2. Other business units of the Ministry of Social Development do not have authority to access or use national student numbers. The Education (Ministry of Social Development Authorised to Use National Student Numbers) Regulations 2012 made the Ministry an authorised user but Cabinet approved the regulations on the basis that the national student numbers’ use would be only for StudyLink purposes and that this would be specified in the New Zealand Gazette notice authorising the use.

3. Education (Education Review Office Authorised to Use National Student Numbers) Regulations 2019.