I make the following notice under section 344 of the Education Act 1989.

Notice

1. Title and commencement

(1) This notice may be cited as the Education (National Student Numbers) Notice 2019.

(2) This notice shall take effect on 1 August 2019.

2. Use of national student numbers

(1) The Ministry of Education, the New Zealand Qualifications Authority, the Tertiary Education Commission, and tertiary education organisations are authorised to use national student numbers for the following purposes:

• monitoring and ensuring student enrolment and attendance;
• ensuring education providers and students receive appropriate resourcing;
• statistical purposes;
• research purposes; and
• ensuring that students’ educational records are accurately maintained.

(2) Registered schools are authorised to use national student numbers for the following purposes:

• monitoring and ensuring student enrolment and attendance;
• ensuring education providers and students receive appropriate resourcing;
• statistical purposes;
• research purposes; and
• ensuring that students’ educational records are accurately maintained.

(3) Early childhood services are authorised to use national student numbers for the following purposes:

• monitoring and ensuring student enrolment and attendance; and
• ensuring early childhood services and students receive appropriate resourcing.

(4) Statistics NZ, being a body declared by regulations to be an authorised user¹, is authorised to use national student numbers for the following purposes:

• statistical purposes; and
• research purposes.

(5) StudyLink, a service line of the Ministry of Social Development, being a body declared by regulations to be an authorised user², is authorised to use national student numbers for the following purpose:

• ensuring education providers and students receive appropriate resourcing.

(6) The Education Review Office, being a body declared by regulations to be an authorised use³, is authorised to use national student numbers for the following purposes:

• statistical purposes; and
• research purposes.

3. Revocations

This notice revokes the following notices:

• The Education (National Student Numbers) Notice 2008 published in the New Zealand Gazette, 17 April 2008, No. 73, page 2048.
• The Education (National Student Numbers) Notice (No 2) 2008, published in the New Zealand Gazette, 19 June 2008, No.100, page 2698.
• The Education (National Student Numbers – Authorised Users) Notice 2013 published in the New Zealand Gazette, 10 January 2013, No. 1, page 33.

Dated at Wellington this 4th day of July 2019.

IONA HOLSTED, Secretary for Education.

1. The Education (Statistics New Zealand Authorised to Use National Student Numbers) Regulations 2008.

2. Other business units of the Ministry of Social Development do not have authority to access or use national student numbers. The Education (Ministry of Social Development Authorised to Use National Student Numbers) Regulations 2012 made the Ministry an authorised user but Cabinet approved the regulations on the basis that the national student numbers’ use would be only for StudyLink purposes and that this would be specified in the New Zealand Gazette notice authorising the use.

3. Education (Education Review Office Authorised to Use National Student Numbers) Regulations 2019.