Pursuant to section 241 of the Land Transport Act 1998 (“Act”), I authorise the following person, for the purpose(s) and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s) ; and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person: Premium Parking Limited (PPL)
- To verify whether the registered person of a motor vehicle parked in a car park enforcement of which is managed by PPL (PPL car park) is a person included on a list of persons permitted to park there by the owner of the car park.
- To send notices to the registered person where a vehicle has been parked in a PPL car park in breach of the parking terms and conditions.
- To trace persons registered in respect of motor vehicles where the occupants exit a PPL car park without paying for parking, in breach of the parking terms and conditions.
- To trace a registered person of a motor vehicle where there is clear footage of:
- the motor vehicle causing damage to property in a PPL car park; or
- an occupant of that motor vehicle entering or leaving the vehicle and of the occupant causing damage to property in a PPL car park.
Term: The authorisation is valid for a period of one year commencing 1 March 2021 and ending at midnight on 28 February 2022.
The authorisation is subject to the following conditions:
- PPL must only access personal information for the Specified Purposes.
- Clear signage must be present in a PPL car park indicating the presence of CCTV cameras, that registration plates can be searched for the Specified Purposes, and, where applicable, of condition 3 below.
- PPL may disclose to Auckland University of Technology (AUT) the name of a registered person of a motor vehicle parked in a car park owned by AUT who is not included on a list of persons permitted by AUT to park there, and who has parked there 3 or more times in the previous 12 months. PPL must use best efforts to ensure that AUT destroys its records of the name if that person is not an employee, contractor or student of AUT.
- Personal information obtained under this authorisation:
- must not be disclosed to any other person unless it is necessarily incidental to achieving a Specified Purpose; and
- must not be kept for longer than is necessary for a Specified Purpose.
- PPL must have adequate systems and policies in place that prevent access or use of personal information that is not authorised under this notice (unauthorised access) from occurring.
- If PPL suspects that unauthorised access has occurred, PPL must notify Waka Kotahi as soon as practicable and no later than seven days after forming a suspicion.
- If PPL finds that unauthorised access has occurred, PPL must immediately notify Waka Kotahi and the Privacy Commissioner.
- Access must be restricted solely to PPL staff for whom authorised access is essential to achieving a Specified Purpose, and who have completed training in accessing personal information in accordance with section 241 and the terms of this notice.
- All staff with access must complete a refresher training course no later than 12 months after the date that they last completed the training course.
- PPL must keep a record of every time it accesses the motor vehicle register, for a period of at least 18 months from the date of access, that must include:
- the date the motor vehicle register was accessed; and
- the relevant plate number for the information accessed; and
- the purpose for which the portal provider accessed the information.
- Records and details of staff training must be made available to Waka Kotahi on request, as soon as practicable. PPL must also provide such information as Waka Kotahi reasonably considers relevant to determining whether and how PPL complies with these conditions.
- PPL must pay the applicable fees for accessing the motor vehicle register.
- If PPL breaches any conditions, then Waka Kotahi may immediately suspend or cancel PPL’s access to personal information on the motor vehicle register (under section 241(6) or (2)).
- Nothing in this notice affects PPL’s obligations under the Privacy Act 2020.
Dated this 11th day of January 2021.
NEIL COOK, Acting General Manager Regulatory Services, Waka Kotahi - NZ Transport Agency.