Notice Type
Authorities/Other Agencies of State
Notice Title

Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Pursuant to section 241 of the Land Transport Act 1998 (“Act”), I authorise the following person, for the purpose(s) and the term, and on the conditions stated below, to have access to the names and addresses of persons:

  • who are currently registered in respect of a motor vehicle(s); and
  • who have not instructed the Registrar of Motor Vehicles to withhold their details.

Person: Secure Collections & Investigations Limited

Purpose(s):

  • While conducting an investigation or recovery, to obtain name and address of person registered in respect of vehicles that have been involved in motor vehicle accidents with the Secure Collections & Investigations Limited’s clients, including any witnesses.
  • For the conduct of proceedings before a court or tribunal (being that proceedings that have been commenced or are reasonably in contemplation).
  • To assist with the detection and investigation of suspected fraud.
  • To assist in the enforcement of court orders and judgements.
  • While acting as a repossession agent or debt collector, to assist in locating a motor vehicle, or recovering a debt in relation to a motor vehicle, where Secure Collections & Investigations Limited has been engaged as an agent by a person who has a security interest in the vehicle.

Term: The authorisation is valid for a period of 1 year commencing 19 June 2020 and ending at midnight on 18 June 2021.

Conditions

  1. The personal information is accessed only by authorised Secure Collections & Investigations Limited staff on their own behalf and solely for their own use;
  2. the personal information is accessed only for the specified purposes;
  3. the fees charged for the provision of the personal information from the Motor Vehicle Register are duly paid;
  4. any identified instances of unauthorised access are immediately notified to the NZ Transport Agency and Privacy Commissioner;
  5. before being permitted to access the Motor Vehicle Register, under section 241 of the Act, all staff must receive training that emphasises that such access must only be for the specified purposes, and refresher training also must be undertaken at appropriate intervals;
  6. access must be restricted solely to members of staff for whom authorised access is essential to achieving a specified purpose;
  7. the personal information obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
  8. transaction records must be kept for a period of 12 months from the date on which an enquiry was made. Those records need to show date, plate number, and the purpose of accessing the information. Those records are to be provided to the NZ Transport Agency on request, to assist with any audit process;
  9. compliance with the terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information;
  10. compliance with the terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information; and
  11. all obligations under the Privacy Act 1993 must be complied with.

Dated this 9th day of June 2020.

KANE PATENA, General Manager Regulatory Services, NZ Transport Agency.