Notice Type
Departmental
Notice Title

Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Pursuant to section 241 of the Land Transport Act 1998 (“Act”), I authorise the following person, for the purpose(s) and the term, and on the conditions stated below, to have access to the names and addresses of persons:

  • who are currently registered in respect of a motor vehicle(s); and
  • who have not instructed the Registrar of Motor Vehicles to withhold their details.

Person: Deloitte

Purpose(s):

  • Determining who the registered owner of a vehicle is that we believe is owned by a company in liquidation or receivership.
  • Tracing the sale of vehicles that were owned by a company in liquidation or receivership where ownership is disputed or registration may have been changed when ownership is disputed.
  • Ensuring all assets of a company are identified.
  • To allow for assets to be insured, and liquidators and receivers to comply with the requirements of the Companies Act 1993 and Receiverships Act 1993.

Term: The authorisation is valid for a period of 5 years commencing 19 July 2018 and ending at midnight on 18 July 2023.

Conditions

  1. The personal information is accessed only by Deloitte on its own behalf and solely for the specified purpose;
  2. the fees charged for the provision of the personal information from the Motor Vehicle Register are duly paid;
  3. any identified instances of unauthorised access are immediately notified to the NZ Transport Agency (NZTA) and the Privacy Commissioner;
  4. before being permitted to access the Motor Vehicle Register under section 241 of the Act all staff must receive training that emphasises that such access must only be for the specified purposes, and refresher training also must be undertaken at appropriate intervals;
  5. access must be restricted solely to members of staff for whom authorised access is essential to achieving a specified purpose;
  6. the names and addresses obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
  7. the terms and conditions, if any, imposed by the NZTA for access to Motor Vehicle Register information;
  8. transaction records must be kept for a period of 12 months from the date on which an enquiry was made. Those records need to show date, plate number, and the purpose. Those records are to be provided to the NZ Transport Agency on request, to assist with any audit process; and
  9. compliance with the terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information.

Dated this 18th day of July 2018.

CHARLES RONALDSON, General Manager Customer Design and Delivery, NZ Transport Agency.