Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Notice Type: Authorities/Other Agencies of State
Notice Title: Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Pursuant to section 241 of the Land Transport Act 1998 (“Act”), I authorise the following person, for the purposes and the term, and on the conditions stated below, to have access to the names and addresses of persons:

who are currently registered in respect of a motor vehicle(s); and
who have not instructed the Registrar of Motor Vehicles to withhold their details.

Person: BDO Auckland

Purposes:

To obtain name and address details in respect of vehicles identified during a liquidation or receivership;
determining who is the registered owner of a vehicle that is believed to be owned by a company in liquidation or receivership;
tracing the sale of vehicles that were owned by a company in liquidation or receivership where ownership is disputed or registration may have been changed when ownership is disputed;
ensuring all assets of a company are identified;
to enable assets to be insured, and liquidators and receivers to comply with the requirements of the Companies Act 1993 and Receiverships Act 1993;
to assist with the detection and investigation of suspected fraud;
to trace assets in fraud investigations;
preparing evidence related to criminal offences in fraud investigations;
to assist in the enforcement of Court orders and judgements; and
when acting as a contracted agent on behalf of government agencies with law enforcement functions, to assist in carrying out those functions.

Term: For a period of five years commencing 19 October 2017 and ending at midnight on 18 October 2022.

Conditions

The personal information is accessed only by the applicant on its own behalf and solely for its own use;
the personal information is accessed only for the specified purposes;
the fees charged for the provision of the personal information from the Motor Vehicle Register are duly paid;
any identified instances of unauthorised access are immediately notified to the NZ Transport Agency and the Privacy Commissioner;
before being permitted to access the Motor Vehicle Register under section 241 of the Act, all staff must receive training that emphasises that such access must only be for the specified purposes, and refresher training must be undertaken at appropriate intervals;
access must be restricted solely to members of staff for whom authorised access is essential to achieving a specified purpose;
the personal information obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
transaction records must be kept for a period of 12 months from the date on which an enquiry was made. Those records need to show date, plate number, and the purpose. Those records are to be provided to the NZ Transport Agency on request, to assist with any audit process; and
compliance with the terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information.

Dated this 9th day of October 2017.

CHARLES RONALDSON, General Manager Customer Design and Delivery, NZ Transport Agency.

Publication Date: 12 Oct 2017

Tags: Land Transport Act Access to Motor Vehicle Register information NZ Transport Agency

Notice Number: 2017-au5302
Issue Number: 104

Title: View PDF
Description: Principal Edition, 12 October 2017
File Type and Size: PDF (25 KB)
Page Number 0

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