Notice Type
Authorities/Other Agencies of State
Notice Title

Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Pursuant to section 241 of the Land Transport Act 1998 (“Act”), I authorise the following person, for the purposes and the term, and on the conditions stated below, to have access to the names and addresses of persons:

  • who are currently registered in respect of a motor vehicle(s); and
  • who have not instructed the Registrar of Motor Vehicles to withhold their details.

Person: Registered motor vehicle traders

Purposes:

  1. To facilitate safety recalls and service campaigns for motor vehicles;
  2. to assist in verifying the person(s) registered in respect of a motor vehicle when the vehicle is being considered for purchase by the motor vehicle trader from another person(s);
  3. to assist in verifying that change of registered person(s) has been completed correctly; and
  4. any other purpose that is necessary to facilitate the sale or purchase of a motor vehicle, other than for marketing purposes.

Interpretation

motor vehicle trader has the meaning given to it by section 7 of the Motor Vehicle Sales Act 2003.

registered motor vehicle trader means a motor vehicle trader registered under the Motor Vehicle Sales Act 2003.

Conditions

  1. Names and addresses are accessed only by the motor vehicle trader on their own behalf, and solely for their own use;
  2. names and addresses may only be accessed for a specified purpose;
  3. the fees charged for the provision of the names and addresses from the Motor Vehicle Register (MVR) are duly paid;
  4. any instances of unauthorised access must immediately be notified to the Secretary for Transport and the Privacy Commissioner;
  5. before being permitted to access the MVR under section 241 of the Act, all staff must receive training that emphasises that such access must only be for a specified purpose, and refresher training of all staff must be undertaken at appropriate intervals;
  6. access must be restricted solely to members of staff for whom authorised access is essential to achieving a specified purpose; and
  7. the names and addresses obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose.

Term

  1. This notice takes effect on 1 May 2017 and expires on 31 October 2017.
  2. This Notice ceases to have effect in respect of any motor vehicle trader from the earlier of the expiry date or the date from which they are granted access under the Authorised Access to the Motor Vehicle Register (Motor Vehicle Traders – Standard Terms) Notice 2017 (see explanatory note).

The notice of authorisation to any motor vehicle trader from 31 October 2016 to 30 April 2017 is revoked.

Dated this 13th day of April 2017.

MICHAEL PAUL BEEDELL, Manager Adjudications, NZ Transport Agency.

Explanatory note

This note is not part of the notice, but is intended to indicate its general effect.

This notice specifies the terms and conditions for access by registered motor vehicle traders to personal information on the Motor Vehicle Register, under section 241 of the Land Transport Act 1998, and the purposes for which that information may be used.

Authorised access under this notice applies to registered motor vehicle traders until the expiry date of 31 October 2017, unless the NZ Transport Agency advises individual traders that they have approval under the Motor Vehicle Register (Motor Vehicle Traders – Standard Terms) Notice 2017 from a specified earlier date.