Notice Type
Authorities/Other Agencies of State
Notice Title

Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Pursuant to section 241 of the Land Transport Act 1998 (“Act”), I authorise the following person, for the purposes and the term, and on the conditions stated below, to have access to the names and addresses of persons:

  • who are currently registered in respect of a motor vehicle(s); and
  • who have not instructed the Registrar of Motor Vehicles to withhold their details.

Person

Purposes

Term

Veda Advantage (NZ) Limited

  • To check or confirm details where the client has an existing security interest in the relevant motor vehicle.

The authorisation is valid from 1 May 2016 and ending at midnight on 30 April 2021.

  • For a client who holds an authorisation under section 241 of the Act or who has a right to such information for one of the purposes of the Motor Vehicle Register set out in section 235 of the Act, information may be provided for the purposes for which the client is allowed access.
  • To allow registered persons to be contacted where the client is in lawful possession of the vehicle, but the owner is unknown.
  • To allow credit providers, including banks, to verify information provided by customers where consent to obtain this information has been given by the person to whom it relates.
  • For a client who is a debt collector, to assist in recovering debts where the debt collector has, or has been engaged as an agent by a person who has, a security interest in the relevant vehicle.
  • To perform electronic identification checks on the clients of Veda Advantage (NZ) Limited’s customers in accordance with the Identity Verification Code of Practice 2011 (Anti-Money Laundering and Countering Financing of Terrorism Act 2009).


Conditions

  1. The names and addresses are accessed only by clients of Veda Advantage (NZ) Limited, whose use of the information is regulated by contract with the applicant, on the client’s own behalf ad solely for the client’s own use. Veda Advantage (NZ) Limited may access the names and addresses for the purposes of maintaining the services provided to its clients when necessary to establish system performance;
  2. the personal information is accessed only for the specified purpose(s);
  3. the fees charged for the provision of the personal information from the Motor Vehicle Register are duly paid;
  4. any identified instances of unauthorised access are immediately notified to the NZ Transport Agency and the Privacy Commissioner;
  5. before being permitted to access the Motor Vehicle Register under section 241 of the Act, all staff must receive training that emphasises that such access must only be for the specified purposes, and refresher training also must be undertaken at appropriate intervals;
  6. access must be restricted solely to members of staff for whom authorised access is essential to achieving a specified purpose;
  7. the personal information obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
  8. transaction records must be kept for a period of 12 months from the date on which an enquiry was made. Those records need to show date, plate number, and the purpose (where more than one purpose is authorised). Those records are to be provided to the NZ Transport Agency on request, to assist with any audit process; and
  9. compliance with the terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information.

Dated this 29th day of July 2016.

MICHAEL PAUL BEEDELL, Manager Adjudications, NZ Transport Agency.