Under section 105A of the Education Act 1989, I hereby approve the following constitution for the Board of Trustees of Christchurch East School (3317):

The Christchurch East School (3317) Board of Trustees will be made up of the following members:

1. Up to three parent representatives;
2. up to two trustees nominated, selected and appointed according to the process outlined in this notice;
3. the principal;
4. one staff representative; and
5. up to two co-opted trustees, except where the effect of co-option would be that the total number of co-opted and appointed trustees would be more than the number of parent representatives.

The nomination, selection and appointment of trustees under clause (b) of this constitution shall be by the following process:

Preparation for nomination

1. The local Ministry of Education office will convene and facilitate a selection panel that will include, but is not limited to:

1. a representative from the Pasifika Education Employment and Training Organisation (PEETO);
2. a representative from the Canterbury Refugee Council;
3. a representative from Ngāi Tahu;
4. a representative from the local Ministry of Education office; and
5. for the first appointments under this constitution, the Commissioner, and for subsequent appointments, the current board chairperson or their delegate.

2. The selection panel shall determine the selection criteria, process and timeline for the current appointments.

Nominations

3. Nominations will be accepted from two sources:

1. PEETO and the Canterbury Refugee Council (up to two nominations); and
2. Ngāi Tahu (up to two nominations).

4. These nominations will form the pool from which the panel may select up to two candidates to recommend for appointment to the board of trustees.

5. In the event that either of the organisations in 3a ceases to exist or function, the board of trustees must consult again with its community and changes to this constitution shall be recommended to the Minister.

Selection

6. The selection panel will assess the candidates against the agreed criteria.

7. The panel may select up to two candidates from the pool based on the best fit against the agreed criteria and considering a balance of skills and attributes.

8. The panel will recommend up to two candidates from the pool to the Director of Education for Canterbury for appointment.

Appointment

9. The Director of Education for Canterbury will appoint up to two trustees, or may refer the appointment(s) back to the panel for reconsideration.

Except as set out in this constitution, all provisions of the Education Act 1989 and any Regulations made under it, regarding eligibility, casual vacancies, appointments, terms of office and elections, apply to the board.

For the first elections of parent representatives and the staff representative a returning officer will be appointed by the commissioner and will carry out the duties in accordance with the Education (School Trustees Elections) Regulations 2000.

All trustees for the first board under this constitution will take office when the current commissioner’s appointment ends.

The first term of office for trustees elected and appointed under this constitution will end seven days after the next triennial election for boards of trustees in 2016.

Changes to the constitution of the board will be subject to the approval of the Minister of Education and must be notified in the New Zealand Gazette.

This notice will come into force on the day after its publication in the New Zealand Gazette.

Dated at Wellington this 28th day of April 2015.

Hon HEKIA PARATA, Minister of Education.

Explanatory Note: This constitution is designed to ensure that the partnership between the school and its diverse and changing community is reflected in its Board of Trustees.

The criteria for selection as an appointed trustee under this constitution should reflect the current makeup of the student community and the status of Māori as tangata whenua as is set out in the Treaty of Waitangi.

When considering candidates for nomination, the groups should look for governance experience and, where possible, knowledge or understanding of the school’s community.