How to submit

Message to Submitters — Delay to Invoicing

Due to the recent earthquakes, there will be a delay in issuing invoices for Gazette notices.

Unfortunately we do not have a date for return to business as usual at this time, and we apologise for any inconvenience this may cause.

Please advise if you require an estimate for your proof, or final costs after publication when submitting your notice.

We will keep you updated on progress and thank you for your patience. If you have any queries please contact us at gazette@dia.govt.nz

Submitting a notice

The principal edition is produced every Thursday (except over the Christmas / New Year period).

To submit a notice for publication, you can email the notice to the Gazette Office at gazette@dia.govt.nz with a note setting out your requirements.

Please ensure that all dates and names on the notice are easy to read and provide all invoicing details including:

  • Customer number if known
  • Primary and alternate contact names and details (phone and email) for proofs
  • Postal address
  • Generic email for invoicing, eg accounts payable or admin
  • Your reference number
  • Your purchase order number or responsibility code if required

Microsoft Word is the preferred format for notice submissions. Please do not send notices as PDFs as errors can be introduced when converting to Word. Image files should be in JPG or PNG format.

Please see further information below for Style.

We always send an email confirming receipt of a notice.  If you do not receive this within 24 hours of sending your notice, please contact us.

Right for the Crown to sublicense

DIA needs to be able to allow public use of the content of the New Zealand Gazette. By submitting any material to be published in the New Zealand Gazette, you agree to grant DIA, on behalf of the Crown, a non-exclusive, royalty-free and irrevocable licence to sublicense that material for re-use by others pursuant to the terms of the Creative Commons Attribution 3.0 New Zealand licence (external link) . DIA does not claim any ownership in your copyright material.

Third party copyright

If your notices include material in which copyright or other intellectual property is owned by a third party, you warrant that you have the right to use that material and to grant the licence to the Crown on the terms referred to above.

Responsibility for New Zealand Gazette content

The content of New Zealand Gazette notices is the sole responsibility of the person or organisation submitting it. DIA may provide assistance to the submitter but is not responsible for the currency or accuracy of the content. 

Supplements

Supplements for government notices can be published on any work day other than a Thursday. We require the full notice text at least two days prior to publication. Please contact the Gazette Office as early as possible to arrange publication. It would be appreciated if we could be notified of any expected large or complex supplements well in advance and have the copy at least four days before publication.

Publishing

Editions of the New Zealand Gazette are considered published when they are made available online.

Notices cannot be released until after they are published as they are not deemed to be official until publication.

Note: Once a notice is published in the New Zealand Gazette it becomes a “notice to the world” and cannot be amended or removed.

Style

The Gazette Office reserves the right to apply its in-house style to all notices. Any corrections which are related to style will be made at the discretion of the publisher for reasons of consistency.

If you are unsure how to format your notice, you can search for similar previously published notices to base your notice on. However, this is only an indication of the information required for such notices. We do advise that you seek legal advice regarding your wording before submitting the notice to us.

When drafting your notice please:

  • check names, addresses, contact numbers on the notice are correct
  • make sure text is legible, and names and dates are clearly identifiable
  • keep the title of the notice as brief as possible
  • include the legislation that requires the notice to be published
  • make sure company names are as shown on the Companies Office Register (external link)
  • do not use automatic numbering or track changes
  • avoid using tabs where a table structure is required
  • do not use hidden text in Word documents

Deadlines

The deadline for Commercial notices is midday Monday, and for Government notices midday Tuesday. For further information and for public holiday deadlines, please go to the Deadlines page.

Cancel a notice

If you want to cancel a notice, please call the Gazette Office immediately, and confirm the cancellation in writing by email.

The deadline for cancelling all notices is 12.00 midday Wednesday.

There is a cancellation fee of NZ$55.00 for all notices cancelled after being accepted for publication.

Charges

All rates are GST inclusive.

Fees

$0.68 per word to a maximum of 5,000 words

Notices above 5,000 words incur a $3,400 fixed fee which covers 5 hours processing time. An hourly rate of $140 per hour is charged for the processing time over 5 hours

Plus printing and delivery costs (if required)

Images $50 per image
Supplement set-up fee $140
Late fee* 20% surcharge
Cancellation fee $55

*Late notices may be accepted at the discretion of the publisher.

An invoice will be sent to you after publication. Customers will be invoiced in accordance with standard commercial practices. Payment can be made by cheque, online banking, or direct debit.

Please send a remittance advice to dia.ar@ird.govt.nz to ensure payment has been recorded.

Payment terms: Payment is required on the 20th day of the following month.

Payments by overseas customers: Please make an international payment to the Department of Internal Affairs, with the following details.
Swift Code = WPACNZ2W
Bank address = NZ Government Branch, 318 Lambton Quay, Wellington

Alternatively, pay by credit card (MasterCard or Visa only). Please ring the Gazette Office with your card details.

Overdue invoices: If an outstanding invoice is more than 90 days from the invoice date, publication of new notices will be refused until full payment of the outstanding amount is received.