How to submit

To submit a notice for publication, please sign up to the Gazette Customer Portal. Once registered, you can submit your notices through the portal to be processed by the Gazette team. 

Using the Customer Portal

Submission

The Portal allows you to submit and monitor your notices as they are processed. Before you submit, please ensure that:

  • You have checked whether there is a legislative requirement to publish the notice (see Terms and Conditions below).
  • Your notice is in a Word/text document; please ensure there are no Tracked Changes, comments, hidden text etc. PDF files are not accepted as they are not editable. Additional documents in Excel/tabular format may be included.
  • You can also type or paste the notice text directly into the Portal’s text editor.
  • All your images are submitted as separate, high-quality files (preferred formats: .jpg, .png, .tiff).
  • You have your Purchase Order number (see Billing below) and your internal reference number.
  • You have an alternative contact (phone number and email address) who can approve the notice if you are unavailable.

Scheduling

Gazette notices are published between 9.00am and 5.00pm, Monday to Friday, excluding public holidays and other non-publishing days (please see Closed Days below).

The usual turnaround time for notices is two working days (16 working hours) from submission, for example if you submit a notice at 3pm on Wednesday it will be published by 3pm on Friday, unless you schedule publication for a later date and time.

If there is an urgent legal requirement to publish in less than two working days, please contact us. Acceptance of these notices is at the discretion of the Gazette Office.

Proof Confirmation

The Gazette team will process your notice and prepare a proof within two working days. You will be alerted by email when the proof is ready to be reviewed in the Portal. You will also be able to view the estimated cost and the scheduled publication date (if any), and change the publication date if required.

Changes to the notice text which require your attention will be highlighted in the proof for approval or amendment. Please note that the Gazette team may apply house style to notices for consistency and these are not highlighted.

If you wish to make further changes, describe or paste them in the comment box above the notice proof and the team will take them in as soon as possible. If the team has any questions, they will add a comment and you will receive an alert email; please answer all queries in the Portal’s comments section. You can log in to view comments at any time.

Cancelling or Holding Notices

You can cancel or put your notice on hold at any time via the Portal. Please note there is a cancellation fee which applies to all notices once the team has begun working on them.

If you may need to publish the notice at a later date, you can put it on hold: There is no fee for holding notices and they will be kept for six months, then cancelled.

When you are ready to take your notice off hold, you can schedule a new publication date or it will be published shortly after confirmation.

Publishing

You will be alerted by email when the notice is published, with a link to the published notice and a note of the final cost.

Billing

When submitting a notice, please provide:

  • Your Purchase Order number.
  • Your billing reference.
  • The name of the person to whom the invoice should be attentioned to (if applicable).

An invoice will be sent within a week of publication.

Closed Days

The Gazette office is closed on the following public holidays:

  • Wellington Anniversary Day – Monday 22 January 2018
  • Waitangi Day – Tuesday 6 February 2018
  • Easter – Friday 30 March and Monday 2 April 2018
  • ANZAC Day – Wednesday 25 April 2018
  • Queen’s Birthday – Monday 4 June 2018
  • Labour Day – Monday 22 October 2018
  • Christmas and New Year 2018/2019 – Monday 24 December 2018 to Wednesday 9 January 2019

Gazette notices will not be published on closed days. Notices submitted during these periods, or submitted less than two working days before a closed day, will be published within two working days after the office reopens.

Terms and Conditions

All notices submitted must have a legislative requirement to be published in the New Zealand Gazette and submitters must have the authority to request publication of their content. Legal requirements must be met in relation to the publication of personal details of individuals.

Notices will not be released to the public until after they are published as they are not deemed to be official until publication.

Once a notice is published in the New Zealand Gazette it cannot be amended or removed.

Responsibility for Content

The content of New Zealand Gazette notices is the sole responsibility of the person or organisation submitting it. The Department of Internal Affairs (DIA) may provide assistance to the submitter but is not responsible for the currency or accuracy of the content.

Right for the Crown to sublicense

DIA needs to be able to allow public use of the content of the New Zealand Gazette. By submitting any material to be published in the New Zealand Gazette, you agree to grant DIA, on behalf of the Crown, a non-exclusive, royalty-free and irrevocable licence to sublicense that material for re-use by others pursuant to the terms of the Creative Commons Attribution 3.0 New Zealand licence (external link) . DIA does not claim any ownership of your copyrighted material.

Third-Party Copyright

If your notices include material in which copyright or other intellectual property is owned by a third party, you warrant that you have the right to use that material and to grant the licence to the Crown on the terms referred to above.