Notice Type
Authorities/Other Agencies of State
Notice Title

Authorised Access to Certain Names and Addresses Held on the Motor Vehicle Register

Pursuant to section 241 of the Land Transport Act 1998 ("the Act"), I authorise the following person, for the purpose and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s); and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person Purpose Term
Trade Me Limited - To obtain name and address details in respect of a vehicle where the authorised business user
has a security interest in the vehicle.
- To provide reminder notification of upcoming expiry of vehicle certificates, warrants of fitness and licences to customers of the authorised business users only.
- For an authorised business user who is a repossession agent or debt collector, to assist in locating a motor vehicle, or recovering a debt in relation to a motor vehicle, where the repossession agent or debt collector has, or has been engaged as an agent by a person who has
a security interest in the vehicle.
- For an authorised business user who holds an authorisation under section 241 of the Act, or who has a right to such information for one of the purposes of the Motor Vehicle Register set out in section 235 of the Act, information may
be provided for the purposes for which the authorised business user is allowed access. 27 February 2014 to 30 April 2016 inclusive
Conditions
(a) The names and addresses are provided only to authorised business users of Trade Me Limited on their own behalf and solely for their own use;
(b) The names and addresses are accessed only for a specified purpose;
(c) The fees charged for the provision of names and addresses from the Motor Vehicle Register are duly paid;
(d) Trade Me Limited must include and enforce a condition within the Trade Me Limited's Terms and Conditions that authorised business users only access personal information from the Motor Vehicle Register for a specified purpose, and must inform authorised business users of this condition;
(e) Any identified instances of unauthorised access are immediately notified to the Secretary for Transport and the Privacy Commissioner;
(f) Before being permitted to access the Motor Vehicle Register under section 241 of the Act, all Trade Me Limited staff must receive training that emphasises that such access must only be for a specified purpose, and refresher training of all staff also must be undertaken at appropriate intervals;
(g) Access by Trade Me Limited staff must be restricted solely to those members of staff for whom authorised access is essential;
(h) The names and addresses obtained under this authorisation by authorised business users shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
(i) Trade Me Limited must provide an annual report to the Secretary for Transport on Trade Me Limited's compliance with the conditions set out in this letter by 1 May each year beginning with 1 May 2014 (this requirement may be incorporated into the company's usual audit practices); and
(j) The terms and conditions, if any, imposed by the New Zealand Transport Agency for access to Motor Vehicle Register information.
Dated this 25th day of February 2014.
MICHAEL PAUL BEEDELL, Manager Adjudications, NZ Transport Agency.