Pursuant to section 241 of the Land Transport Act 1998 ("the Act"), I authorise the following person, for the purpose and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s); and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person Purpose Term
Britomart Oriental Company To send a reminder notice to the registered person where a motor vehicle has been parked in a car
park in breach of the parking terms and conditions, enforcement of which is managed by Britomart Oriental Company (trading as Auckland Carpark Enforcement Services). From the date Britomart Oriental Company receives the final decision
on its application to 31 May 2017 inclusive.
Conditions
(a) The names and addresses are accessed only by Britomart Oriental Company (trading as Auckland Carpark Enforcement Services) on its own behalf and solely for its own use;
(b) The names and addresses are accessed only for the specified purpose;
(c) The fees charged for the provision of the names and addresses from the Motor Vehicle Register are duly paid;
(d) Any identified instances of unauthorised access are immediately notified to the Secretary for Transport and the Privacy Commissioner;
(e) Before being permitted to access the Motor Vehicle Register under section 241 of the Act, all staff must receive training that emphasises that such access must only be for the specified purpose, and refresher training of all staff also must be undertaken at appropriate intervals;
(f) Access must be restricted solely to a centralised location and to members of staff for whom authorised access is essential to achieving the specified purpose;
(g) The names and addresses obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving the specified purpose;
(h) In the first instance, an unnamed notice of breach must be placed on a vehicle to allow the person in charge of the vehicle a reasonable time to pay a fee or to appeal the imposition of the fee before the Motor Vehicle Register is accessed for name and address details;
(i) Records must be kept of the purpose and occasions whenever names and addresses are accessed from the Motor Vehicle Register, and these records must be sufficient to establish that in each case a reasonable period has been allowed for payment before the Motor Vehicle Register has been accessed for name and address details;
(j) Britomart Oriental Company (trading as Auckland Carpark Enforcement Services) must provide an annual report to the
NZ Transport Agency on compliance with these conditions by 1 June in each year beginning with 1 June 2013
(this requirement may be incorporated into the company’s usual audit practices); and
(k) The terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information.
Dated this 6th day of June 2012.
MARTIN MATTHEWS, Secretary for Transport.