Pursuant to section 241 of the Land Transport Act 1998 ("the Act"), I authorise the following person, for the purpose and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s); and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person Purpose Term
City Towing NZ (2010) Limited - To contact owners of towed vehicles prior to vehicles being destroyed, as contractor on behalf of the Porirua City Council, pursuant to sections 356 and 356A of the Local Government Act 1974.
- To provide information concerning the location and retrieval of motor vehicles to persons whose vehicles have, at the request of an enforcement authority, been:
(i) recovered, where City Towing NZ (2010) Limited is on the Police roster of vehicle recovery service operators;
(ii) impounded, where City Towing NZ (2010) Limited is an approved vehicle storage provider for the Police. From the date City Towing NZ (2010) Limited receives the final decision on its application to 31 August 2016 inclusive.
Conditions
(a) The names and addresses are accessed only by City Towing NZ (2010) Limited solely for its own use;
(b) The names and addresses are accessed only for a specified purpose;
(c) To access the Motor Vehicle Register in connection with vehicle recovery City Towing NZ (2010) Limited must hold, and continue to hold, a vehicle recovery service licence issued pursuant to the Land Transport Rule: Operator Licensing 2007;
(d) City Towing NZ (2010) Limited must ensure that, in connection with vehicle recovery, a tow authority is completed in every case before name and address details are accessed from the Motor Vehicle Register;
(e) In respect of the first specified purpose, City Towing NZ (2010) Limited holds and continues to hold a towing contract with the nominated Council;
(f) If the towing contract ends, the Secretary for Transport must be notified immediately and the accessing of name and address details under the authorisation for that specified purpose must cease;
(g) Before being permitted to access the Motor Vehicle Register under section 241 of the Act, all staff must receive training that emphasises that such access must only be for a specified purpose, and refresher training of all staff also must be undertaken at appropriate intervals;
(h) Access must be restricted solely to a centralised location and to members of staff for whom authorised access is essential to achieving a specified purpose;
(i) The fees charged for the provision of the names and addresses from the Motor Vehicle Register are duly paid;
(j) Any identified instances of unauthorised access are immediately notified to the Secretary for Transport and the Privacy Commissioner;
(k) The names and addresses obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
(l) Records must be kept of the purpose, occasions, and vehicle registration plate numbers whenever name and address details are accessed from the Motor Vehicle Register; and
(m) Subject to the conditions contained in this notice, the terms and conditions, if any, imposed by the NZ Transport Agency for access to Motor Vehicle Register information.
Dated this 26th day of September 2011.
MARTIN MATTHEWS, Secretary for Transport.