Pursuant to section 241 of the Land Transport Act 1998 ("the Act"), I authorise the following person, for the purpose and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s); and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person Purpose Term
Tournament Parking
Limited - To contact persons registered in respect of
parked motor vehicles where staff have a
concern about the vehicle (for instance, it has been broken into or damaged or is unlocked;
its lights have been left on; it is causing an obstruction or is parked unsafely).
- To send reminder notices to persons registered
in respect of motor vehicles where vehicles
have been parked in car parks managed by Tournament Parking in breach of the terms
of a contract. Commencing on the date Tournament Parking Limited receives the final decision on their application to
30 April 2016 inclusive
Conditions
(a) The names and addresses are accessed only by Tournament Parking Limited on its own behalf and solely for its own use;
(b) The names and addresses are accessed only for a specified purpose;
(c) The fees charged for the provision of the names and addresses from the Motor Vehicle Register are duly paid;
(d) Any identified instances of unauthorised access are immediately notified to the Secretary for Transport and the Privacy Commissioner;
(e) Before being permitted to access the Motor Vehicle Register under section 241 of the Act, all staff must receive training that emphasises that such access must only be for a specified purpose, and refresher training of all staff also must be undertaken at appropriate intervals;
(f) Access must be restricted solely to a centralised location and to members of staff for whom authorised access is essential to achieving a specified purpose;
(g) The names and addresses obtained under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
(h) In respect of the second specified purpose, in the first instance an unnamed notice of breach must be placed on a vehicle to allow the person in charge of the vehicle a reasonable time to pay a fee or to appeal the imposition of the fee before the Register is accessed for name and address details;
(i) In respect of the second specified purpose, records must be kept of the purpose and occasions whenever names and addresses are accessed from the Register, and these records must be sufficient to establish that in each case a reasonable period has been allowed for payment before the Register has been accessed for name and address details;
(j) Tournament Parking Limited must provide an annual report to the NZ Transport Agency on compliance with these conditions by 1 May in each year beginning with 1 May 2012 (this requirement may be incorporated into the company’s usual audit practices); and
(k) Tournament Parking Limited must comply with the standard Motochek terms and conditions, available at
https://motochek.landtransport.govt.nz/mcpro/default.asp?category=mcpro&service=Terms
Dated this 20th day of May 2011.
BRUCE JOHNSON, Acting Secretary for Transport.