Pursuant to section 241 of the Land Transport Act 1998 ("the Act"), I authorise the following person, for the purpose and the term, and on the conditions stated below, to have access to the names and addresses of persons:
- who are currently registered in respect of a motor vehicle(s); and
- who have not instructed the Registrar of Motor Vehicles to withhold their details.
Person Purpose Term
Veda Advantage (NZ) Limited (a) To check or confirm details where the client has an existing security interest in the relevant motor vehicle.
(b) For a client who holds an authorisation under section 241 of the Act or who has a right to such information for one of the purposes of the Motor Vehicle Register set out in section 235 of the Act, information may be provided for the purposes for which the client is allowed access.
(c) To allow registered persons to be contacted where the client is in lawful possession of the vehicle, but the owner is unknown.
(d) To allow credit providers, including banks, to verify information provided by customers where consent to obtain this information has been given by the person to whom it relates.
(e) For a client who is a debt collector, to assist in recovering debts where the debt collector has, or has been engaged as an agent by a person
who has, a security interest in the relevant vehicle. 1 May 2011 to 30 April 2016 inclusive
(a) The names and addresses are accessed only by clients of Veda Advantage (NZ) Limited, whose use of the information is regulated by contract with the applicant, on the client’s own behalf and solely for the client’s own use;
(b) The names and addresses are accessed only for a specified purpose;
(c) The fees charged for the provision of names and addresses from the Motor Vehicle Register are duly paid;
(d) Veda Advantage Limited must require and enforce, as a term of its contractual agreement with its clients, that its clients only access personal information from the Motor Vehicle Register for a specified purpose, or for a purpose set out in section 235 of the Act, and must inform its clients of this condition;
(e) Any identified instances of unauthorised access are immediately notified to the Secretary for Transport and the Privacy Commissioner;
(f) Before being permitted to access the Motor Vehicle Register under section 241 of the Act, all Veda Advantage (NZ) Limited staff must receive training that emphasises that such access must only be for a specified purpose, and refresher training of all staff also must be undertaken at appropriate intervals;
(g) Access by Veda Advantage (NZ) Limited staff must be restricted solely to those members of staff for whom authorised access is essential;
(h) The names and addresses obtained by clients under this authorisation shall not be disclosed to any third party unless such disclosure is necessarily incidental to achieving a specified purpose;
(i) Veda Advantage (NZ) Limited must provide an annual report to the Secretary for Transport on Veda Advantage
(NZ) Limited’s compliance with the conditions set out in this letter by 1 May each year beginning with 1 May 2012
(this requirement may be incorporated into the company’s usual audit practices);
(j) The terms and conditions, if any, imposed by the New Zealand Transport Agency for access to Motor Vehicle Register information.
Dated this 4th day of April 2011.
MARTIN MATTHEWS, Secretary for Transport.