Enrolment Records
The Rules for Student Enrolment Records, published in the New Zealand Gazette, 18 February 1999, No. 21, page 498, are amended as follows:
1. Rule 1 is amended by deleting the words “every school” and inserting the words “every non-user school”.
2. Rule 1 is amended by inserting after a., the following subparagraph:
b. In these rules, unless the context otherwise requires:
“ENROL” means the enrolment management system established by the Ministry of Education to provide a central enrolment record for all school students.
“non-user school” means a school that is a full primary school, special school or a composite school that enrols students in Year 1 and above.
“user school” means an intermediate school, a secondary school, or a composite school that enrols student in Year 7 and above only.
3. The following rule is inserted after Rule 7:
8. Updating the enrolment record when a student transfers to a non-user school
a. Where a student, who has previously been registered in ENROL, transfers to a non-user school, the principal of the non-user school must follow the process outlined below to maintain the student’s record in ENROL once
it has been created. Schools will need to follow this manual process until all schools are using ENROL.
Process details
Student moves from a user school to a non-user school,
e.g. a full primary or a composite non-user school
i. In response to a request for the student’s enrolment record (or E19/22A) from the principal of the non-user school, the principal of the last user school must:
? confirm that the student’s record in ENROL is updated;
? provide a printout of the student’s updated ENROL record to the new non-user school;
? inform the Ministry of the new non-user school of enrolment by sending an email to:
enrol.support@minedu.govt.nz
ii. The Ministry will confirm the student’s enrolment in the non-user school and update the ENROL record.
Student in a non-user school, who has previously been registered in ENROL, transfers to another school
iii. If the principal of a non-user school becomes aware the student has transferred to another school, the principal must update his or her copy of the student’s enrolment record with the last day of attendance, leaving reason(s), teaching and learning note(s) if required, and intended destination if known, and provide a copy of the updated enrolment record to the Ministry.
iv. The principal of the non-user school must keep a copy of the updated enrolment record along with the E19/22A forms that the school holds for its other students.
v. If the principal of the last non-user school receives a request for the student’s enrolment record (or E19/22A), he or she must advise the Ministry of the student’s new school by sending an email to:
enrol.support@minedu.govt.nz
The Ministry will confirm the student’s enrolment
with the new school, update ENROL and provide a copy of the updated enrolment record to the new school.
Dated this 10th day of July 2006.
HOWARD FANCY, Secretary for Education.