Notice Type
Departmental
Whangarei Agricultural and Pastoral Society: Amendment of Bylaws Notice No. 1026 Being satisfied that it has been duly made by the Whangarei Agricultural and Pastoral Society and approved by the Governor-General, pursuant to section 11 (3) of the Agricultural and Pastoral Societies Act 1908, I hereby publish the following amendment of the bylaws of the society: The revocation of the previous bylaws of the Whangarei Agricultural and Pastoral Society and their replacement by the following bylaws: Whangarei Agricultural and Pastoral Society (Incorporated) Rules 1. Names and Objects The society shall be called the Whangarei Agricultural and Pastoral Society (Incorporated) and shall be for the promotion of agricultural and pastoral interests, and of industries connected with agriculture generally. It shall hereinafter be referred to as ``the society''. 2. Constitution The society shall consist of all persons who have been duly elected members, and who have not subsequently ceased to be members. 3. Election of Members Persons wishing to become members of the society, may be proposed and seconded by members of the society on the appropriate members application form and the proposed member will be elected or rejected by a vote of the majority of members present at any general or executive committee meeting. Every member duly elected shall continue as a member and shall pay or be liable to pay an annual subscription set by any general meeting until notice in writing of intention to resign from membership has been given. Membership will cease if the membership subscription remains unpaid for 6 months from the commencement of the new financial year. Life members shall be elected in the same manner as members. Honorary life membership shall be awarded at the discretion of the executive committee. Annual subscriptions and life membership subscriptions will be set from time to time by the membership at a general meeting. 4. Financial Year The financial year shall close on the last day of March in each year, and annual subscriptions shall become due on the 1st day of April in each year. 5. Voters must be Qualified Any member whose annual subscription is unpaid for more than 6 months shall not be allowed to vote at any meeting of the society. New members must have paid their first subscription before they are entitled to vote. 6. Decision by Vote All questions not carried unanimously shall be decided by a majority of votes, and the mode of voting may be by show of hands or otherwise. 7. Election of Officers The officers of the society shall consist of: 1 patron, 1 president, 1 vice-president, the immediate past-president, 1 treasurer and 4 executive committee members; all of whom shall be elected at the annual general meeting of the society by ballot if necessary and shall hold office for a 2-year period or until the election of their successor. In the event of a vacancy occurring in the above offices by resignation, death or otherwise, such vacancy may be filled by the executive committee. Any person so elected shall only retain office so long as the retiring member would have retained the same if no vacancy had occurred. Two executive committee members shall retire annually by rotation. Any member must have served as an executive committee member for at least 3 years before being eligible for nomination as president. The patron shall have full voting rights. A summer show committee will also be elected at the annual general meeting which shall consist of representatives as follows: 3 dairy breed, 1 beef, 1 sheep, 2 horse and up to 2 others. The chairperson to be elected by the committee at its first meeting following the annual general meeting. All the society's executive committee members will be ex officio to the summer show committee. 8. Election of Auditor A public accountant shall be appointed at the annual general meeting of the society as the society's auditor. Should the meeting fail to appoint an auditor the executive committee shall appoint one. 9. Annual Report and Balance Sheet The executive director and treasurer shall make out a detailed account of the income and expenditure of the society, and of the state of the funds of the society as at the 31st day of March in each year, and the executive committee shall, at a meeting prior to the annual general meeting, have laid before it the treasurer's accounts, as audited, and the president shall prepare a report of the proceedings of the society during the past year, which shall be submitted to the annual general meeting of members, and the treasurer shall produce the said accounts at the annual general meeting for the consideration of members. A printed copy of the treasurer's accounts, together with the president's report of the proceedings, shall be forwarded to each member, 14 clear days before the annual general meeting. 10. Annual General Meeting There shall be an annual general meeting of the members of the society held on any suitable day prior to 30 September in each year or at such later date as the executive committee may determine in each year, and the date of such meeting shall be notified in writing to members at least 14 days prior to the date of the meeting. 11. Special General Meetings The executive committee may at any time call a special general meeting on giving fourteen (14) days prior notice in writing to every member and therein stating the object or objects of the meeting, and shall do so on the written requisition of 10 members, specifying the object or objects of such meeting, not earlier than 7 days or later than 14 days after the receipt of such requisition. At all special general meetings the discussion shall be confined to the object or objects specified in the notice thereof. 12. Quorum at General Meetings At all annual and special general meetings of the society, 20 members shall form a quorum. 13. Application of Funds Subject to the provisions of the Agricultural and Pastoral Societies Act 1908 and to the Agricultural and Pastoral Societies Amendment Act 1912 the society at its annual and special general meetings shall have power to apply the revenue of the society in such manner as may appear to be most conducive to its interests. 14. Notice of Meeting Notice of motion of all important business shall be made in writing and delivered to the executive committee 14 days before the meeting at which it is intended to be proposed, and such notice shall be circulated by public advertisement or otherwise to the members of the society and the executive committee, as the occasion may require. If such notice is given at a later date, or at a meeting, the subject matter in the notice shall not be discussed without the consent of the majority of members present. 15. Alteration of Rules All proposed new rules and amendments to existing rules shall be submitted to a general meeting of the society, which shall have full power to revoke or amend existing rules, and to make such new rules as the majority of those present at such meeting shall deem necessary provided that such new rules and amendments are not contrary to ``The Agricultural and Pastoral Societies Act 1908'', and its amendments. All such new rules and amendments shall be passed and confirmed respectively at 2 meetings of the executive committee held prior to the general meeting of the society at which they are proposed to be made, and shall be confirmed at the next general meeting of the society. 16. Persons Ceasing to be Members The society may remove from its list of members the name of any member who in the opinion of the majority of members present at a general meeting of the society has acted contrary to the interests of the society. If the name of any member is removed from the list of members of the society in accordance with this rule such person shall thereupon immediately cease to be a member of the society and shall together with that person's successors and administrators forfeit all or any rights to or interest in the property of the society and shall have no claim thereto. 17. Executive Committee The executive committee and office-bearers shall meet on such days as may be determined necessary to carry out the business of the society. All of such meetings shall be presided over by the president, or in his absence, by the vice-president, or, in the absence of both, the meeting shall elect a chairman from members of the executive committee present. At every meeting of the executive committee 5 members shall form a quorum, and all questions shall be decided by a majority of votes. The chairman shall have a deliberative vote, and in case of equality, also a casting vote. Meetings of the executive committee shall be called by authority of the president, or in his absence, by the vice-president or by request of 5 members of the executive committee. The management and control of the ordinary business of the society shall be vested in and exercised by the executive committee. The executive committee may do all such things as may be considered necessary or proper to promote the objects of the society, as defined in ``The Agricultural and Pastoral Societies Act 1908'' and amendments thereto, and, subject to the provisions of the Agricultural and Pastoral Societies Act 1908 and to the Agricultural and Pastoral Societies Amendment Act 1912, may utilise the funds of the society in promoting such objects in such manner as it may consider expedient. Any member of the executive committee who is absent from 3 consecutive meetings of the executive committee shall be deemed to no longer be a member of the executive committee, but may be re-elected at the discretion of the executive committee. 18. Appointment of Executive Director The executive committee shall have the power to appoint an executive director on such terms and conditions as the executive committee may think fit to assist in all matters connected with the affairs of the society. 19. Payments All accounts for payment must be approved by the executive committee and all payments shall be made by cheque or bank transfer. Such cheques shall be signed by the executive director and countersigned by the president or vice-president. 20. Minutes Minutes of all meetings in connection with the society shall be kept, and confirmed at the following meeting, and signed by the president. 21. Common Seal The control and use of the common seal of the society is vested in the president, vice-president and executive director. The common seal shall be affixed in the presence of all 3 of such persons. 22. Order of Business At all meetings of the society the following shall be the order of business: 1st Reading and confirming of previous minutes. 2nd Election of new members. 3rd Reading correspondence, inward and outward. 4th Reports of committees. 5th Business of which notice of motion has been given. 6th Ordinary business. 7th Passing of accounts. In all cases not herein provided for, resort shall be had to the ordinary rules of debate, and followed as nearly as the same are applicable to the proceedings of the society. 23. Alterations of Regulations All proposed new regulations or amendments to existing regulations shall be made by the executive committee, which shall have full power to alter, amend or make such other regulations, as the majority of those present shall deem necessary, provided such regulations are not inconsistent with the rules. 24. Liquidation Upon a liquidation of the society in accordance with the Agricultural and Pastoral Societies Act 1908 (and its amendments) all surplus assets of the society after the payment of all costs debts and liabilities shall be disposed of in the following manner: (a) the surplus assets shall be transferred to a trust to be called ``The Whangarei Agricultural and Pastoral Society Trust''. (b) the trustees of such trust shall be appointed at the last meeting of the executive committee of the society prior to its liquidation. (c) subsequent trustees shall be persons from the agricultural sector. (d) all or part of the annual interest which accrues on such surplus assets shall provide a scholarship or scholarships for a suitable person or persons aspiring for the education and the betterment of agricultural and pastoral interests. (e) should however an organisation with similar objectives to the society before its liquidation subsequently come into existence the capital sum comprising the trust fund may be made available to that organisation in whole or in part at the discretion of the current trustees. Dated at Wellington this 25th day of November 1996. A. L. SMITH, in place of the Minister of Agriculture and Fisheries.
Publication Date
30 Oct 1996

Notice Number

1996-go7776

Page Number

3663