Rules for Student Enrolment Records Under section 77a of the Education Act 1989 (as inserted in the principal Act by section 23 of the Education Amendment Act (No. 2) 1998), I make the following rules: 1. The principal of every school must ensure that an Enrolment Record as specified by the Secretary of Education is maintained for every student enrolled at the school, whatever their age. a. The Enrolment Record is distinct from the school's own enrolment form. The school will have its own enrolment form signed by the parent(s) and/or student, and will retain its own enrolment form as in rule 3. 2. The specified Enrolment Record is the front only of Form E19/22A, the standard ``Record of Schools Attended'', from here on referred to as the Enrolment Record. a. If the number of schools a student has attended exceeds the spaces available on the student's Enrolment Record, an extra ``Schools Attended'' section from another E19/22A form can be stapled to the old one. 3. For 7 years after students have left a school, every principal must ensure the school retains: a. for every student, the school's own enrolment form signed by the parent(s) and/or student; b. for students who have gone to another school, a photocopy of their Enrolment Record; c. any Enrolment Records that have not been requested by another school; and d. the Enrolment Records of students who are known to have left the school as the result of an exemption, or to go overseas, or to enter tertiary education or work, or who are over 16 and are simply leaving school. 4. When enrolling a student, principals must inform parents and students that: b. in the case of students who have never been enrolled before, an Enrolment Record will be begun for the student, and in the case of other students their Enrolment Record will be requested from the student's previous school; c. when the student leaves the school to go to another school, the Enrolment Record will be updated and passed on to the student's next school; d. the school the student is attending will hold the Enrolment Record, and the student and parent can request a copy from the school; and e. the Enrolment Record will be made available to the Ministry of Education or its agents if requested for a specific purpose. 5. When a student moves from one school to another: a. The principal of the second school must request in writing the student's Enrolment Record from the principal of the first school within 7 days of the student beginning to attend the second school. b. The principal of the first school must forward the student's Enrolment Record to the principal of the second school within 7 days of receiving the written request from the second school. c. Should any student who has expressed an intention to enrol in a second school not have begun to attend on or near the date the parents and student have agreed with the school, the principal must arrange for his/her staff to attempt to contact the parents, and if necessary, advise the student's first school. 6. The following transitional arrangements apply to students who were already enrolled in a school on the 18th day of February 1999 and for whom the school does not hold an Enrolment Record as specified in these rules. a. The principal is not required to set up an Enrolment Record as specified in these rules while the students continue to attend that school. b. If a student moves from that school to another school, the principal of the first school must draw up the specified Enrolment Record, listing any known previous schools. The principal must then send the student's Enrolment Record to the principal of the next school. 7. This rule applies only to students under 16 who have left (or appear to have left) their school, and the principal has not, within 12 school days, received a request from a second school for the student's Enrolment Record. a. The principal must take reasonable steps to find out where the student has gone in order to send the student's Enrolment Record to the principal of the school at which the student is then enrolled. b. If the principal cannot locate the student, the principal must inform the Ministry of Education using the form NETS-1, and retain the student's Enrolment Record as in rule 3. Dated this 10th day of February 1999. HOWARD FANCY, Secretary of Education.